Meetings and calls
Host controls
Let people in, mute, spotlight and remove people, change who can join, and end the meeting for everyone.
Who is a host
#The meeting's organizer and the workspace's owners and admins are hosts. Host rights are checked on every action, so someone whose role changes during a call gains or loses them right away. If no host is in the call, any member in it can let people in.
Let people in
#When someone asks to join, a pop-up says "{name} is waiting in the lobby" with Admit, and a chime plays. In Participants, people under Waiting in lobby have Admit and Deny; choose Admit all when several are waiting.
A request to join expires after 10 minutes, and up to 20 people can wait at once. Letting a guest in is for that call only.
Manage people in the call
#Right-click a person in Participants, or use their ⋮ button:
| Action | What happens |
|---|---|
| Mute participant | Hosts and workspace members in the call can mute others. App participants see who muted them and can unmute themselves; phone callers can say “unmute me”. |
| Unmute participant | Turns a standalone phone caller’s audio back on. App participants unmute themselves. |
| Ask to unmute | They get a prompt with Unmute. They decide. |
| Lower hand | Lowers their raised hand. Lower all hands appears when two or more are up. |
| Spotlight for everyone | Shows them large for everyone. Stop spotlight undoes it. |
| Remove from meeting | Takes them out of the call after you confirm. They can't rejoin that call. |
Only the meeting organizer in the call can choose Mute all. Guests cannot mute others. See Phone mute controls.
Under Invited · not joined, choose Nudge to remind someone the meeting has started (once every 30 seconds).
Invite people and change access
#Choose Invite in the call bar to search your colleagues and choose Invite to meeting: they are rung right away. Members can invite too when the workspace allows it; guests can't.
Hosts choose Meeting access in the bar at the top of the call (on a phone, More → Meeting access) to turn Allow anonymous guests on or off and turn on Restrict to invited only. Its icon shows the current setting: a lock when only invited people can join, a globe when anyone with the link can. Changes apply to the next person who tries to join; people already in the call stay.
Rename the meeting
#Select the meeting title in the header, type the new name (up to 120 characters) and press Enter. Press Esc to cancel.
Stop someone's screen share or whiteboard
#Open the Share options or Whiteboard options menu on the shared content and choose Stop {name}'s share or Stop {name}'s whiteboard. Hosts can also turn Allow laser pointers off in More.
End the meeting for everyone
#Choose End call, then End for everyone. Everyone leaves at once. Choose Leave instead to go and let the meeting continue.